Registration



to proceed with your registration and hotel accommodation booking online!

Registration Fees

Registration Category
 EARLY  LATE ON SITE
Until March 23, 2018 From March 24
to June 11, 2018
June 12, 2018
and onwards
 Participants  550 €  700 €  850 €
Trainees*, Residents*, Nurses*, Technicians*  350 €  500 €  650 €
 Industry (Not Exhibiting)  1.250 €  1.500 €  1.750 €
 
The above rates include VAT 21%.
In case of change of national VAT policy, the organizer reserves the right to adjust the rates accordingly.


* A Proof of Status is required for the reduced rate of this registration category (Trainees, Residents, Nurses, Technicians). A Proof of Status is an official letter written and signed (by hand/ no electronic signature) by the head of department – hospital or academic institution – which confirms the status of the applicant. The document must be issued in English on official hospital/university letterhead and must be submitted to the Organising Secretariat before the relevant registration deadline. Once the online pre-registrations for the Meeting are closed, participants still wishing to register under this category will need to hand their proof of status at the Registration Desk onsite, in order to benefit from the reduced fee.

N.B.: When letters, certifying status, are sent after the early/late registration deadline, the next registration fee will be applicable even when the registration is processed online and fully paid.

The Registration fees include:

  • attendance to all scientific sessions including live surgery sessions
  • all meeting documentation
  • opening ceremony and welcome cocktail
  • coffee, refreshments and standing light lunch during official breaks

Group Registration

Group Registration is available offline for Pharmaceutical Companies or Travel Agencies wishing to register participants to the Meeting.
For invoicing purposes, please to download the Company Group Registration Form, fill it in and send it to the Meeting Organising Secretariat by e-mail at challenges@challenges-endourology.com.
Please also note your delegates’ list, specifying their full name, country, affiliation, email address, and registration fee (required fields).
For more information, please contact the Meeting Organising Secretariat at challenges@challenges-endourology.com

Currency

All Meeting Fees are calculated in Euros. Participants from countries where currency restrictions prevent them from sending registration fees in advance are asked to inform the Meeting Organising Bureau to avoid being charged the late registration fee.

Terms of payment for registration fees

All payments should be made in Euros without charges for the beneficiary.
Please note that late registration fees will apply for any payments received after the stated deadlines.
Confirmations of registrations and invoices for the relevant charges will only be sent after receipt of the appropriate fees. Outstanding payments are to be paid on-site.

Methods of payment

All payments are to be made in Euro (EUR). Bank charges are to be settled by the payee. Confirmation of services and payment invoices will be sent after receipt of the appropriate fees by e-mail to the address advised for communication.
Outstanding payments are to be made onsite during the Meeting.
  • By credit card
    Online payments by credit card will be processed through the Meeting’s online services system. Upon completion of payment, the online system will redirect you to a confirmation of services and the respective payments page. Once you have completed this process, you will receive a confirmation email with information about the services booked and your payment status.
  • By bank transfer
    Online bookings by bank transfer can be processed through the Meeting’s online services system. After selecting the Meeting services of your choice, please tick the appropriate checkbox (payment “by bank transfer”) in the payments section. The online system will then redirect you to a confirmation of services page and once this is submitted you will receive a confirmation email with an outstanding balance due (to be settled by bank transfer). After receipt of payment of the appropriate fees, you will receive the official confirmation of the services booked for the Meeting in the email address advised for communication.
    Important Note: Your bookings will be valid for seven (7) days after completion of the online order. Payment by bank transfer is to be completed within this time frame, for final confirmation of your bookings. After the 7-day deadline has expired, your bookings will be considered as null.

    Bank account details (EUR account):
    EUROBANK
    Account Number: 0026-0237-83-0200937824
    Swift Code: EFGBGRAA
    IBAN Number: GR35 0260 2370 0008 3020 0937 824
    Account Holder: Erasmus S.A.

    or

    ALPHA BANK
    Account Number: 103-002320-000855
    Swift Code: CRBAGRAAXXX
    IBAN Number: GR29 0140 1030 1030 0232 0000 855
    Account Holder: Erasmus S.A

    Important Note: A copy of the bank transfer receipt is to be sent to the Meeting Organising Secretariat by e-mail at challenges@challenges-endourology.com, along with the respective Registration & Accommodation Form (offline) or Booking order (online), for confirmation of the relevant bank transfer. Upon payment, we will send you the respective confirmation voucher by e-mail.
   Disclaimer:  
Erasmus S.A does not store credit card information nor do we share customers’ details with any third parties. All personal data included in the databases to which access is granted will be protected according to the European Directive for the Protection of Personal Data with appropriate software and hardware measurements.

Cancellation Policy

Written notification, sent to ERASMUS S.A is required for any cancellation or change to your Registration. Refunds will be made as follows (according to the postmark on the notice of cancellation):
  • Up to and including February 25th 2018: 50% refund
  • From February 26th 2018 and onwards: No refund will be granted.
  • All refunds will be made within two months after the end of the Meeting minus the Bank charges.

Certificate of Attendance

Registered participants will receive a certificate of attendance.

Badges and Identification

Registration badges will be used during the Meeting. For identification purposes and admission to session halls, participants are requested to wear their badges, which will be given to them upon registration, at all times. Admission to the Meeting areas will not be allowed without badge identification.

Letter of invitation

Participants that require an official Invitation Letter in order to attend the Meeting may address the Meeting Organizing Bureau, specifying the necessary details. This service is provided only to assist participants who are required to obtain a visa or permission to attend the Meeting. It should not be considered as an official invitation covering fees or any other expenses.
Please note that invitation letters are issued only for those participants who have completed the registration process (paid registration fees). In case your visa application is not approved by the relevant Authorities, Erasmus S.A will fully refund registration fees minus bank charges.



  FAIR PROCESSING NOTICE  
Please note that pictures and video recordings will be taken by meeting staff throughout the 8th International Meeting "Challenges in Endourology".By registering for the meeting you agree to your image and personal information being passed to the Meeting Organizing Bureau and published on the website of the meeting (www.challenges-endourology.com) and being used in materials, either online or in hard copy, for publicity and promotional purposes.